Prior to the Internship
By February 8:
- Accept your school’s offer to participate.
- Review and Sign SHECP Participation Agreement (for travel, health, and housing) to your internship director.
- Provide completed W-9 form to your internship director. This will allow you to received your per diem check in late May.
By February 15
- You will receive a welcome email from Amy DeHart who will also will sign you up for Sakai, the on-line document sharing and communications hub.
- Log into Sakai and sign-up for a phone consultation about possible internship placements with Amy DeHart or Fran Elrod.
- Change your Sakai password to a memorable one.
February 18 – March 10:
- Phone meeting with Amy DeHart or Fran Elrod to finalize internship choices. (Some students have an in-person meeting.) In many cases a follow-up email of phone call is important.
Anticipated by April 1:
- Student receives email notification of internship placement. Supervisor contact information will be provided in that email.
- Student immediately phones the designated agency contact to set up a phone interview. Many supervisors are very busy and some can be hard to reach. One suggestion is to use Doodle.com to find a mutually agreement day/time.
- Student, and supervisor, notifies SHECP that the match is confirmed, or indicates it’s not a match and a new matching process begins.
By May 1:
- In conversation with the agency supervisor, the student submits a draft Community Learning Agreement (CLA) and sends it to school internship director and Amy DeHart at SHECP. This draft version does not need signatures, but it does need to be done in consultation with your supervisor and college internship director. Here is a guidance document to read before beginning the CLA.
By May 24:
- SHECP mails per diem check to your permanent address identified on your application.
- SHECP will email housing, travel, and cohort information to interns.
June 2 – 4 Opening conference at Marymount University in Arlington, Virginia.
June 4 Travel to internship city or town and check into housing.
Monday, June 5 – First day of work!
On or before 13 June:
- After a week of work, student and agency supervisor revisit CLA after a week on site to review, tweak, and sign. Student emails signed CLA to college internship director and SHECP. Please note that you must understand the agency’s confidentiality policy before signing the CLA.
To Be Announced – Mid-summer meeting in your geographic area with SHECP representative
Friday, July 28 – Final day of work!
July 29 – 31 Closing Conference & SHECP Symposium, Virginia Military Institute & Washington and Lee University, Lexington, Virginia
Additional activities prior to June:
- Travel: In consultation with your school internship director, make travel arrangements for the first and last legs of travel this summer (e.g. to the opening conference and home following the closing conference)
- Map your commute to work.
- Communicate with interns assigned to the same city (find each other on FB).
- Participate in pre-orientation activities planned by your institution.
Commitment to the Program
SHECP interns fulfill their internship opportunity to best of their ability, including completing their full-time work (300 – 320 hours) and by participating in the opening and closing conferences and annual symposium. In addition to the intern’s contributions, many others are invested in the success of the internship, including the member colleges, the agency partner, and intern cohort and SHECP.
The internship is to be the intern’s top priority and primary obligation. Students who enter this unique opportunity with passion, humility, commitment and respect make the strongest contributions to their own growth and increase capacity of their agency and their Shepherd cohort.
Students volunteer full-time (35 – 40 hours per week) with one holiday observance on July 4th. In cases of illness, students must be in touch with their internship supervisor so the supervisor is fully informed. Three excused absences are the maximum permitted by the program.
To fully participate in the experience, we ask that interns not hold any other form of employment during their summer work with the SHECP.
On occasion, an intern has been excused from a day of work for a wedding of an immediate family member or for one in which they are an official participant. In those rare cases, the intern must make arrangements in writing with SHECP, the member-school internship director, and the agency supervisor well before the internship begins.
In case of a personal or family emergency, please contact Amy DeHart, SHECP, 540-570-0447, or your school internship director.
Make up of these days should be determined with an internship director and supervisor on a case-by-case basis with minimum disruption to the supervisor.