Congratulations to those accepted as SHECP Interns. Here is the timeline you can expect.
By February 8:
- Accept your school’s offer to participate.
- Review and sign the 2018 SHECP Participation Agreement (for travel, health, and housing) to your internship director.
- Provide completed W-9 form to your internship director. (This will allow you to received your per diem check in late May. The IRS considers this income, so you will then receive an IRS 1099 form by February 2019. If you file taxes you would need to include this as income.)
By February 14:
- Log into Sakai and sign-up for a phone consultation about possible internship placements with Amy DeHart, Stephanie Rolph, or Fran Elrod.
February 15 – March 16:
- Phone meeting with Amy DeHart, Stephanie Rolph, or Fran Elrod to finalize internship choices.
By April 1:
- Student receives email notification of internship match. Supervisor contact information will be provided in that email.
- Student should immediately contact the supervisor to set up a phone interview. Many supervisors are very busy and some can be hard to reach. The student is responsible for connecting with the agency supervisor for a matching conversation.
- Student and supervisor notify SHECP that the match is confirmed, or indicate it’s not a match and a new matching process begins.
By April 25:
- In conversation with the agency supervisor, the student submits a signed Community Learning Agreement (CLA) and sends it to school internship director and Amy DeHart at SHECP. Here is a guidance document to read before beginning the CLA.
By May 1:
- SHECP will email housing, travel, and cohort information to interns.
By May 24:
- SHECP mails per diem check to your permanent address identified on your W-9.
- Check Sakai for important housing, travel, and cohort information.
Opening conference at Marymount University in Arlington, Virginia.
Travel to internship city or town and check into housing.
Monday, June 11:
First day of work!
On or before 20 June:
Intern and agency supervisor revisit CLA and tweak if needed. Large changes or a change in supervisor should be submitted to college internship director and SHECP.
To Be Announced – Mid-summer meeting in your geographic area with SHECP representative
Thursday, August 2:
Final day of work!
Closing Conference, Cleveland, OH, with activities at the Cleveland Clinic and John Carroll University.
Additional activities prior to June:
- Travel: In consultation with your school internship director, make travel arrangements for the first and last legs of travel this summer (e.g. to the opening conference and home following the closing conference)
- Map your commute to work. Sakai will have tools to aid you with this.
- Communicate with interns assigned to the same city (make a GroupMe!!!!)
- Participate in preorientation activities planned by your institution.
Commitment to the Program
SHECP interns fulfill their internship opportunity to best of their ability, including completing their full-time work (300 – 320 hours) and by participating in the opening and closing conferences and annual symposium.
The internship must be the intern’s top priority and primary obligation. To fully participate in the experience, we ask that interns not hold any other form of employment during their summer work with the SHECP.
Students volunteer full-time (35 – 40 hours per week) with one holiday observance on July 4th. In cases of illness, students must be in touch with their internship supervisor so the supervisor is fully informed. Three excused absences are the maximum permitted by the program.
On occasion, an intern has been excused from a day of work for a wedding of an immediate family member or for one in which they are an official participant. In those rare cases, the intern must make arrangements in writing with SHECP, the member-school internship director, and the agency supervisor well before the internship begins.
In case of a personal or family emergency, please contact Amy DeHart, SHECP, 540-458-8164,or your school internship director.